1. Regulatory Compliance & Traceability

Look for facilities that strictly adhere to local and state cannabis regulations, including seed‑to‑sale tracking, licensing, and audit readiness. A robust Warehouse Management System (WMS) that logs package and lot IDs, handles returns, and supports chain‑of‑custody documentation is essential. Experts emphasize that compliant record‑keeping is non‑negotiable to avoid fines or license loss.

2. Advanced Security Measures

Cannabis product value and its cash‑intensive nature make security paramount. Top‑tier logistics partners feature multi‑layered security:

• 24/7 video surveillance with remote monitoring
• Electronically controlled access (keycards, biometrics)
• Reinforced vaults, cages, and locked cabinets in storage areas
• Intrusion alarms, perimeter fencing, visitor escorts, and employee background checks
• Cybersecurity safeguards for WMS and data networks

3. Environmental Controls (Temperature, Humidity, Light)

Proper environmental management preserves cannabinoid and terpene integrity:

• Temperature maintained between 60 °F–70 °F (below 77 °F for bulk)
• Humidity regulated between 59–63% RH to prevent degradation or mold
• Light exposure minimized to prevent UV degradation
  Precision data loggers and alarms ensure real‑time monitoring and compliance with FDA‑style standards.

4. Storage Infrastructure & Scalability

Assess if the warehouse offers:

• Modular storage options—vaults, cages, locked rooms, cabinets—for scalable capacit
• Durable, non‑porous, easily sanitized materials with proper ventilation and fire safety systems
• FIFO shelving to maintain product rotation and freshness

5. Standard Operating Procedures & Quality Assurance

Warehouses should operate under documented SOPs and GMPs covering hygiene, equipment safety, and complaint handling. Independent audits and traceability from receipt to dispatch ensure quality consistency and prevent mis‑labeled or hazardous batches.

6. Insurance & Liability Coverage

Choose providers with tailored insurance policies that cover product loss, theft, damage, and cyber‑liability. During transport, coverage should include cargo and auto policies aligned with cannabis’s federal status.

7. Employee Training & Culture of Security

Staff must receive regular training on security protocols, emergency procedures, compliance, handling procedures, and cybersecurity hygiene. Background screenings help mitigate internal theft risks.

8. Integrated Technology & Reporting

Seek logistics providers offering data transparency via real‑time dashboards, temperature/humidity logs, traceability reports, and audit‑ready information. Automation supports timely alerts and minimizes manual error.

Why These Features Matter

• Maintain Product Quality & Safety: Proper environmental controls, materials, and handling preserve potency, aroma, and consumer safety.
• Ensure Legal & Regulatory Compliance: Traceability, secure record‑keeping, and audits protect your license and reduce risk.
• Reduce Theft & Diversion: Layered security, limited access, and background checks protect the high‑value product.
• Future‑Proof Your Operations: Scalable systems, insurance, and robust SOPs adapt to regulatory changes and growth.